This is a quick video on topics to include in a sample proposal for janitorial services, commercial cleaning estimates and creating a template. The first page is a cover letter where you can write about your business. Some things to include is how many accounts you have. The next paragraph is a value proposition, this example is for safety which would be great for manufacturing, distribution maybe even medical janitorial accounts.
Next page create a price page listing the cost for janitorial services on a monthly and annual basis. List the day porter hours and nightly days/hours if possible. Below is the specialty cleaning section including carpet cleaning, tile & grout cleaning, floor stripping and waxing or restroom steam cleaning. Make sure to list what is included on what rotation and what is an extra charge.
Building cleaning frequency and tasks is the next page, I think a table is better but this is just an example. List all the main areas to be cleaned in the office and on what frequency the tasks will be completed. Private offices, common areas, lobby, restrooms and break rooms are the basics.
Don’t forget who provides the restroom supplies the cleaning contractor or building owner.
Safety is a priority in certain industries, not all but some. Add the commercial cleaning safety rules and janitorial safety program for your technicians and cleaners. What is the rotation for safety meetings, what are the rules, how often do employees sign off. Some subjects might be :
– Proper footwear and clothing shall be worn at all times.
-All employees will wear, as required; the personal protective equipment assigned to them and maintains it in a sanitary condition.
Company safety booklet is another good one.
Next page of the janitorial proposal will be the hiring process, how you recruit train and supervise the commercial cleaning staff. Outline your uniform policy and if ID badges are required.
An important part of commercial cleaning is creating a process or system to clean individual desks. One good idea is create a flyer or rack card to leave on employees desks and ask them to remove all personal items if they want their work space to be cleaned or sanitized.
How often will you be inspecting this is a sample weekly cleaning inspection but obviously in larger buildings a daily inspection will be required. Outline what is going to be inspected and on what rotation.
Cover a janitorial training checklist for cleaners, how you train staff, what tasks and for how long until they work independently.
Lastly cover equipment capabilities and cleaning solutions being used at commercial buildings. Write in the proposal any specialty cleaning equipment that needs to be added to the job, especially any large investments or specific problems you will solve. What cleaning solutions you will be using especially if the client requires green cleaning detergents or you specialize in it. This is a good time to let them know about any unique capabilities you have.
Don’t forget a client testimonial from a current commercial cleaning account, case studies or client testimonials are very, very effective. Any time you can make a connection with a similar industry, geographic area or association can make a big impact.