Free Janitorial Proposal Template

Craft a Winning Janitorial Proposal | Method Clean Biz

Craft a Winning Janitorial Proposal & Cleaning Estimate

Welcome to our sample 12-page janitorial proposal template and commercial cleaning estimate. This comprehensive guide covers the top 12 key sections to include in a cleaning proposal, helping you create a professional and persuasive bid that stands out.

Every potential client values different aspects of a proposal, and more than one decision-maker is often involved in the process. While you may meet an office manager during a walk-through, the final decision often includes executives like the President, CFO, or business owner—individuals you may never meet directly.

That’s why your proposal must address the concerns of all key stakeholders. By covering essential topics that matter to managers and executives, you increase the chances of winning the contract, even without face-to-face interactions.

Want to streamline your bidding process? Try our Janitorial Bid Calculator to estimate costs and pricing effectively.

For a ready-to-use, professional cleaning proposal template, download our free PDF today.

12 Essential Pages for a Janitorial Proposal | Method Clean Biz

12 Essential Pages for a Winning Janitorial Proposal

Sample Janitorial Proposal Cover Page - Method Clean Biz

Your janitorial proposal is more than just a pricing document—it's your opportunity to showcase professionalism, reliability, and trust. Below are the 12 key pages that will help you craft a compelling and comprehensive commercial cleaning bid. Each section plays a critical role in helping your potential client feel confident in your services and approach.

1️⃣

Cover Page and Contact Info – A clean and branded front page featuring your logo and full contact details sets a professional tone right away.

2️⃣

Cover Letter and Introduction – A personalized message that speaks to the client’s needs, introduces your company, and outlines why you’re the right fit.

3️⃣

Price Page – Transparent, itemized pricing builds trust and sets expectations. Optional services can be included here too.

4️⃣

Service Included and Frequency – A detailed breakdown of what’s cleaned, how often, and by whom—making it easier for clients to visualize results.

5️⃣

Safety – Include your safety protocols, PPE usage, and OSHA compliance to show that you take staff and client safety seriously.

6️⃣

Employee Rules – Outline expectations for your team including dress code, conduct, and professionalism while on-site.

7️⃣

Hiring & Training – Describe how you recruit, screen, and train your staff to ensure consistency and quality.

8️⃣

Desk and Disinfecting – Especially post-pandemic, clients want to know your sanitizing procedures for high-touch areas and restrooms.

9️⃣

Inspections – Describe how you audit and evaluate your team's performance to maintain high cleaning standards.

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Training Checklist – A list of competencies your team must demonstrate before starting a job—shows accountability and professionalism.

1️⃣1️⃣

Equipment Capabilities – List the modern, commercial-grade equipment you use and explain how it improves efficiency and results.

1️⃣2️⃣

References & Testimonials – Showcase satisfied customers and past success stories to build trust and social proof.

Janitorial Proposal Sample Pages | Method Clean Biz

Explore the Key Pages of a Winning Janitorial Proposal

Here’s a breakdown of the essential pages included in a professional janitorial proposal. Click below to download the full template.

Cover Page & Contact Info

This is the first impression your potential client will get. A clean, professional cover page with your logo, business name, and contact details builds trust and sets the tone for the entire proposal.

Cover Letter & Introduction

The introduction outlines your mission and why your company is the right choice. This section personalizes your pitch, demonstrates professionalism, and explains your value proposition in a friendly, direct way.

Price Page

Clearly communicates the investment required for your services. A transparent, easy-to-understand price page that includes service levels, optional add-ons, and billing terms helps avoid confusion and builds credibility.

Service & Frequency

This page details exactly what services you'll provide and how often. It helps clients visualize day-to-day results, manage expectations, and compare your offer with competitors more easily.

Safety

Emphasizes your commitment to health and safety compliance. Whether it’s OSHA, chemical handling, or pandemic protocols, this reassures clients that your team will follow proper procedures on-site.

Employee Rules

Outlines the behavioral standards your staff is expected to follow. This can include dress code, punctuality, professionalism, and site conduct—giving clients peace of mind about who’s entering their space.

Hiring & Training

Shows the rigor of your hiring and onboarding process. Highlight background checks, reference screening, and initial training programs to demonstrate your commitment to reliable, skilled staff.

Desk & Disinfecting

Details your disinfecting process for high-touch areas. Especially important in a post-COVID world, this section outlines what gets cleaned, what products you use, and how often disinfecting takes place.

Inspections

Explains how you monitor quality on-site. Whether it’s supervisor walkthroughs or digital inspection apps, this builds trust and reinforces your company’s commitment to accountability and excellence.

Training Checklist

Outlines the specific tasks each team member is trained on before they begin. This section reassures clients that your staff will perform consistently and know what to do in every situation.

Equipment Capabilities

Highlights your cleaning tools, machines, and technology. This can include everything from HEPA vacuums to floor scrubbers, helping clients understand how you're equipped to meet their facility’s needs.

References & Testimonials

Share positive client feedback to build trust. A few well-placed testimonials or references help reduce buying hesitation and validate your experience and reliability in the commercial cleaning industry.

Download Your Free Janitorial Proposal Template

Get the full 12-page proposal template in PDF format. Perfect for commercial cleaning and janitorial companies looking to close more deals.

Download Now

How to Create a Janitorial Proposal | Video Guide

How to Create a Janitorial Proposal That Wins More Contracts

Watch this video guide on crafting a professional janitorial proposal that sets you apart from competitors and helps you close more deals.

FAQs - Janitorial Proposal Guide

Frequently Asked Questions

A janitorial proposal should include a cover page, pricing, service descriptions, safety policies, training details, and references to establish credibility.

Pricing should be based on labor costs, overhead, materials, and market competition. Use a janitorial bid calculator for accuracy.

Yes, using a professionally designed template ensures your proposal looks polished and includes all essential elements.

A proposal outlines your services, builds trust, and helps you stand out from competitors, increasing the likelihood of winning contracts.

Download Your Free 12-Page Janitorial Proposal Template

Get a professionally designed janitorial proposal template to streamline your commercial cleaning bids. This comprehensive 12-page document includes pricing, services, safety policies, and more. Download now and start winning more contracts!