Sample Janitorial Service Proposal Template
Welcome to our comprehensive 12-page janitorial proposal and commercial cleaning estimate template. This sample template covers essential topics for a cleaning proposal, addressing the diverse motivations of prospects and the interests of multiple decision-makers. Often, we interact with office managers during the walk-through and estimate stages, but decision-makers like Presidents, CFOs, or business owners also influence the final decision without direct meetings.
By covering these 12 key topics, we aim to engage managers, executives, and business owners, ensuring our proposal appeals to everyone involved in the decision-making process.
Â
Essential Pages for a Comprehensive Commercial Cleaning Proposal
1. Cover Page
Include your company logo, a relevant image, your slogan, and complete contact information.
2. Introduction Letter
Personalize the cover letter with details about your business, number of accounts, and a value proposition.
3. Price Page
Provide a detailed cost breakdown for monthly and annual janitorial services, including specialty cleaning options.
4. Cleaning Tasks and Frequency
List all cleaning tasks and their frequency, specifying areas such as private offices, common areas, lobbies, restrooms, and break rooms.
5. Safety Rules and Program
Detail your commercial cleaning safety rules and janitorial safety program, including meeting rotations and employee sign-offs.
6. Employee Rules
Outline the rules for employees in the client’s building, covering proper attire and the use of personal protective equipment.
7. Hiring, Training, and ID Policy
Describe your hiring process, training, supervision, uniform policy, and ID badge requirements.
8. Desk Disinfecting Service
Create a system for disinfecting individual desks, including a flyer for employees to clear personal items.
9. Inspection and Supervision
Explain your inspection frequency and supervision process, detailing what will be inspected and how often.
10. Training Checklist
Include a checklist outlining how you train staff, the tasks involved, and the duration of training before independent work.
11. Equipment Capabilities
List any specialty cleaning equipment and solutions used, emphasizing any green cleaning practices.
12. Client References and Testimonials
Provide client testimonials, case studies, and references from current commercial cleaning accounts, especially those in similar industries or geographic areas.
Â
Â
Commercial Cleaning Proposal Scorecard
| Section | Criteria | Score (1-5) | Comments |
|---|---|---|---|
| Cover Page | Includes logo, image, slogan, contact info | ||
| Introduction Letter | Personalization, business details, value proposition | ||
| Price Page | Detailed cost breakdown, monthly and annual rates, specialty cleaning | ||
| Cleaning Tasks & Frequency | Comprehensive task list, specified frequency, area coverage | ||
| Safety Rules & Program | Detailed safety rules, program outline, meeting rotations | ||
| Employee Rules | Clear rules for attire and protective equipment | ||
| Hiring, Training, ID Policy | Hiring process, training, supervision, uniform policy, ID badges | ||
| Desk Disinfecting Service | Desk cleaning system, employee instructions | ||
| Inspection & Supervision | Inspection frequency, supervision process | ||
| Training Checklist | Detailed training checklist, tasks, training duration | ||
| Equipment Capabilities | List of equipment, cleaning solutions, green practices | ||
| Client References | Relevant testimonials, case studies, references |
Our 12-page janitorial proposal and commercial cleaning estimate template is designed to address the key topics important to office managers, executives, and business owners involved in the decision-making process. It ensures comprehensive coverage of all aspects needed to influence and engage multiple stakeholders, even if they are not present during initial meetings.
Â
Â